Role
The IEC is guided by the College’s Mission in its service as an advisory body for all of CMI’s institutional effectiveness processes. The committee leads the College in the effective use of data, integrated planning, and assessment to develop for continuous quality improvement of the College’s programs and services.
The committee’s responsibilities for review and recommendation include but are not limited to:
- Documentation of the integrated planning cycle, including program review and mission review;
- Review ACCJC Standard 1.1-1.5 and 2.9 under 2023 Standards for compliance and continous improvement;
- Institutional Key Performance Indicators, Institution Set Standards, and Stretch Goals;
- Institutional Student Learning Outcomes, Mission, and Vision, Philosophy and Values;
- College decision-making processes and the communication of results of these processes;
- College data reports and related actions; and
- Revisions of policy and procedures related to institutional data and effectiveness
In addition, the committee is responsible for approval of:
- Departmental missions and outcomes (Program Learning Outcomes and Administrative Unit Outcomes);
- Program reviews, including all constituent elements; and
- Student Learning Outcome assessment plans and results.
The IEC shall also organize data summits and undertake other approaches to encouraging substantial institutional dialogue on using data to make decisions that improve institutional quality and effectiveness.
Scope
The Executive Vice President will serve as the IEC’s convening officer and chairperson. The IEC is a standing committee and recommending body to the Executive Council. The Accreditation Liaison Officer (ALO) or designee shall serve as vice chair. The Executive Council Secretariat shall serve as recording secretary to maintain records of all IEC meetings, which are to be to all members of the IEC and posted on CMI’s website within two weeks of approval.
The IEC is composed of:
- Executive Vice President
- Vice President of Business and Administrative Affairs
- Vice President for Academic and Student Affairs
- Director of Institutional Research and Assessment
- Grant Coordinator/Writer
- Dean of Academic Affairs
- Dean of Student Success
- Vice President of Land Grant
- Dean of Workforce Adult and Vocational Education Services
- Director of Human Resources
- Chairperson of the Curriculum Committee (CC)
- One (1) Faculty Senate Representative
- One (1) Staff Senate Representative
- One (1) Student Representative
If the Accreditation Liaison Officer is not one of the members listed above, she or he also will serve as an IEC member.
If the chairperson of CMI’s Budget Committee is not one of the members listed above, she or he also will serve as an IEC member.
The Faculty Senate, Staff Senate, and Student Government Association are to select their
representatives. The Staff Senate may send an additional non-voting representative. These
representatives are responsible for ensuring that their constituent groups are fully informed of all
IEC recommendations and activities. These representatives are also responsible for ensuring
that feedback from their constituent groups is shared with the IEC. A vote of yea from a
constituent body representative will be understood as an endorsement by the represented
group.
Each member of the committee must have a designated replacement, sanctioned if necessary by the member’s constituency, to attend when the member him/herself is unable to attend. The IEC shall have one standing subcommittee: the Data Governance Subcommittee, chaired and convened by the Director of Institutional Research and Assessment.
The IEC shall form ad hoc subcommittees as necessary and appropriate. These subcommittees shall include those tasked with reviewing completed program reviews for approval, which must be chaired by a Dean or Director and shall include at least one representative from the group of programs being reviewed and one from outside that group.
The committee will meet the second and fourth Wednesday of each month at 11:10 am where the meeting will be normally convened in the Board of Regents Conference Room. Changes to these meeting times will be announced in advance.
A quorum will be a simple majority of IEC membership. If a position is vacant, it shall not be counted towards the required number for quorum.
A simple majority vote of those present in a meeting is considered valid.
Motions pass with the majority vote of those present.
The IEC will assess its effectiveness in informing and sharing their activities annually. At the beginning of each academic year, the IEC shall share its assessment and recommended remedial action. Following this assessment and the draft of a new RSA, the IEC shall produce a monthly schedule of activities for the year.
Authority
The Institutional Effectiveness Committee is constituted in accordance with Section 620.01 of CMI’s General Administrative Policies.
EC Approval Date October 4, 2023
