Role
The Human Resources Committee is a source of feedback, expertise and guidance for the Human resources Department in the discharge of its program development, implementation and operational responsibilities. The Human Resources Committee reports its findings and recommendations to the Executive Council. Revisions to policy reviewed in the Committee and ultimately approved by the President and Board of Regents shall be incorporated in subsequent annual edition of the College’s Human Resource Policy and Procedure Manual and/or the Faculty Handbook.
The Committee’s main functions include the following:
- Review and provide professional expertise and editorial guidance and assure equity in the development and maintenance of Human Resources policies, programs, processes and procedures;
- Appoint an Education and Job Evaluation subcommittee;
- Develop and provide policy recommendations and advice to the College President through the Executive Council;
- Monitor, review and report on implementation of Institutional Key Performance Indicators, Institution Set Standards, and Stretch Goals;
- Monitor, review and report on Human Capital Wapepe Outcomes.
Scope
The Human Resources Committee reports to the Executive Council. The President is its convening officer. As a Standing Committee of the College, the Human Resources Committee makes recommendations regarding matters within its purview.
The President is the ex officio chairperson of the Human Resources Committee, a duty he or she may choose to delegate. The records of meetings shall be kept permanently in the office of the Human Resources Director and distributed to all members of the College community. In the absence of the President, the Human Resources Committee shall elect a chair pro tempore.
For the 2023 – 2024 academic years the membership of the Human Resources Committee shall consist of nine (9) voting members and shall be comprised of the incumbents of the following positions:
| Position | |
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President |
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VP of Business and Administration |
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VP of Academic and Student Affairs |
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Director Arrak Campus |
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Faculty Rep 1 |
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Faculty Rep 2 |
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Staff Rep 1 |
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Staff Rep 2 |
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HR Director |
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Student Rep (Non-voting member) |
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Each member of the committee must have a designated replacement, sanctioned if necessary by the member’s constituency, to attend when the member himself/herself is unable to attend. For the purposes of recording votes, online voting is allowed, however policies and procedures must be introduced and discussed at a minimum of two meetings with a quorum prior to online voting. For the purposes of recording votes, each representative is empowered to vote with the exception of the President, who shall only vote in instances of a tie vote. The Human Resource Department staff will attend as observers for the purpose of professional development. There shall be NOT fewer than five members (two members from College Administration and three members from non-Administration positions) to constitute a quorum, and majority vote of those present in a meeting shall be valid.
For the 2023 – 2024 Academic Year, the Human Resources Committee shall meet every month on the third Tuesday of the month throughout the year at 11am in a room with video linkage to Arrak in order to conference with the Arrak Campus members of the committee. Special meetings may be held at the call of the Committee Chairperson or by majority vote of the Human Resources Committee members.
Sub-committees:
Membership of the Education and shall consist of six (6) voting members, and shall be comprised of the incumbents of the following positions:
- President
- Vice President Business and Administration
- Vice President of Academic and Student Affairs
- Human Resources Director
- One (1) of the Faculty Senate representatives to the HR committee
- One (1) of the Staff Senate representatives to the HR committee
Purpose of the Education Subcommittee
The Subcommittee shall meet on an ad hoc basis to:
- Consider applications for support for professional development and education, making a recommendation for each application to the President.
- Review and report on progress of recipients of professional development financial assistance.
2. Job Evaluation Sub-Committee
Membership of the Job Evaluation Committee shall consist of three members of the HR Committee, one of whom must be the Director Human Resources and three non-voting members selected by the Director Human Resources from the pool of trained evaluators.
To review and evaluate revised jobs using the CMI Job Evaluation System and recommend to the President for the equitable grade level placement of the job. All newly created positions will be evaluated by the Human Resource Department, and if currently unfunded, the position will be submitted through the Vice President of Business and Administration to the Budget Committee for budgeting and funding confirmation and approval by the President.
3. Performance Evaluation Moderating Committee (PEMC)
Membership of the Performance Evaluation Moderating committee shall consist of the Executive Vice President as Chair, two Administrators from the HR Committee and the President of Faculty Senate or nominee for the Faculty PEMC and the President(s) and Staff Senate or nominee(s) for the Non- faculty PEMC. The Dean of Academic Affairs will sit as a non-voting member for the Faculty PEMC and the Director Human Resources will sit as an advisor for both sub-committees. The Human Resources Office will provide secretariat service to the PEMC.
Purpose of PEMC
The role of the Performance Evaluation Moderating Committee (PEMC) is to ensure that the annual performance evaluation is done in a realistic, consistent and fair manner, to monitor the performance evaluation process by obtaining an overall sense of whether norms and standards are being applied consistently and realistically to employees on the same level.
Reporting
To ensure that a proper and confidential channel of communication is maintained, the Chairperson shall be solely responsible for the reporting of Human Resources Committee activities and recommendations to the EC and shall also be responsible for reporting back the recommendations of the EC to the Human Resources Committee.
The Human Resources Committee shall review, publish and distribute near the beginning of each academic year a document setting forth its role, scope, and authority. The document shall be submitted to the Executive Council for approval. The Committee shall publish its minutes via email to the College Community and post its minutes and actions within a week following the approval of the minutes by the respective Committee on the
CMI website for the current academic year. The Committee will assess its effectiveness in informing and sharing its activities annually. At the beginning of each academic year, the Committee shall share its assessment and recommended remedial action.
EC Approved Date:
January 31, 2024
