Role
The Enrollment Management Committee (EMC) provides general oversight and recommendations for all college recruitment, admissions, and retention efforts. Specific functions of the committee include:
- Review campus enrollment and retention data and make recommendations based on
the data
Initiate and evaluate research on scheduling practices in order to make
institution-level recommendations - Recommend policy changes to ensure timely student progress through the College
- Review and recommend CMI’s admissions policy, procedures, processes and plans
- Review and recommend CMI’s registration plans and processes for each semester,
including advising - Assess, evaluate, and make recommendations for student support strategies,
including related policies and procedures, to enhance student access, success,
retention, and achievement - Review and make recommendation based on student and other surveys with results
relevant to enrollment management and student support - Make recommendations for the development and implementation of CMI’s
Enrollment Management Wapepe - Engage the campus community in ongoing discussion and inquiry about enrollment
management and student support strategies - Review how the institution meets ACCJC Standards 2.4, 2.5, and 2.8 for compliance
and continuous improvement.
Scope
The committee reports to the Executive Council. The Dean of Student Success serves as the committee’s convening officer and chairperson. The Participatory Governance Secretariat shall maintain records of meetings, which are to be distributed to all members of the committee, and posted on CMI’s website no later than two weeks after approval. The Associate Dean for Equity and Engagement shall serve as vice chair and act as the chair when the chair is unable to do so.
The membership of the Enrollment Management Committee shall consist of 17 members:
- Dean of Student Success
- Vice President for Academic and Student Affairs
- Dean of Academic Affairs
- Dean of WAVES
- Associate Dean for Equity Engagement
- Associate Dean for Learning Support
- Director of Admissions
- Director of Financial Aid
- Registrar
- Director of FABS
- Director of Institutional Research and Assessment
- Two (2) representatives from faculty senate, at least one of whom must be a department chair
- Two (2) representatives from staff senate, one management-level employee and one staff level employee
- One (1) representative from the CMI-SGA who must maintain at least a 2.5 GPA
The committee will meet year round twice a month, on the first and third Thursday of every month at 11:10 a.m. The chairperson shall call special meetings of the committee whenever necessary. A simple majority of members shall constitute a quorum; any vacant positions shall not be counted towards the number of members required to meet quorum. Members may send a representative if they are unable to attend. All motions will pass with a simple majority of the members present or by electronic voting within two business days. The chairperson will only vote in case of a tie. The EMC will assess its effectiveness annually. At the beginning of each academic year, the EMC shall share its assessment and recommended remedial action.
The EMC has five standing subcommittees: the Admissions Board, the Placement Subcommittee, the Calendar and Catalog Subcommittee, Career Internships, Apprenticeships, and Opportunities (CIAO), and the Residence Life Admission Committee. The Admissions Board is chaired by the Dean of Student Success; its voting membership shall consist of the Dean, the Registrar, and three department chairs. It is empowered to make decisions about admissions as specified in College procedures and to make recommendations about relevant policies and procedures to the EMC.
- The Admissions Board operates under Policy 310: Admission to review applications and
the application process. - The Placement Subcommittee is ex officio chaired by the Director of Admissions and Records with a voting membership of the STEM chair or designee, Developmental Education chair or designee, and Liberal Arts chair or designee. The placement subcommittee regularly reviews the College’s placement instrument, procedures, and processes. It should meet at least once per semester and more often if placement instruments are under review or the need arises.
- The Calendar and Catalog Subcommittee is chaired by the Dean of Academic Affairs. Its membership shall consist of one representative from student services and one department chair. The committee is charged with 1) developing and overseeing appropriate processes and timelines for development of the academic calendar and the catalog 2) providing guidance to the Dean and other personnel responsible for these documents and 3) recommending the academic calendar and catalog for the approval of the EMC. It will meet as often as required to meet its requirements. The Calendar and Catalog Subcommittee shall develop a three year rolling calendar. The updated three-year calendar beginning the following academic year shall be presented to EMC not later than the end of February, and the updated academic catalog for the following academic year shall be presented no later than the end of May.
- CIAO is chaired by the Dean of WAVES; its membership includes the TRACC Student Advocate and others selected by the chair for their involvement with internships and apprenticeships. CIAO is responsible for implementation of the Internships Manual. It will meet at least every other month with key work carried out between meetings.
- The Residence Life Admission Committee is chaired by the Associate Dean for Equity and Engagement; its membership includes the Resident Coordinators, one Financial Aid Office representative, and the Health Clinic Manager. The Residence Life Admission Committee reviews all resident applications submitted and determines acceptance according to the residence life policy and procedures and all other relevant guidelines. It meets as needed, typically once before the start of each semester.
Authority
Section 620.1 of the General Administrative Policies provides for the establishment of the Executive Council and standing committees, one of which is the Enrollment Management Committee. The committee has the authority to review and recommend changes to the recruitment, admissions, and retention plans and policies and submits the proposed changes and recommendations to the Executive Council.
Accepted by the Executive Council
October 4, 2023
