Role
The Executive Council is an important governance body that provides advice and review on policy matters, essential communication channels across employee groups and contributes to the college-wide planning process. The engagement of administration, faculty, staff, and students is needed to collectively develop CMI’s strategic goals and policies, enhance ownership of the decision making process, create broad based support for institutional decisions, and facilitate more effective implementation of the College’s mission. The Executive Council leads the production, revision and dissemination of master plans and strategic plans, ensures the quality of planning documentation and the integration of college-wide planning components and processes.
The Executive Council, the Standing Committees, the Faculty Senate, the Staff Senate, Management Association and the Student Body Association may propose policies and procedures arising from their authorized mandates and their approved role, scope, and authority documents.
In matters appropriately delegated via an approved role, scope, and authority document, the primary roles of the Executive Council will be to guard against policy conflicts; to assure that administrative roles, standing committees, and other governance bodies’ roles have not been usurped; and to integrate policy changes with strategic planning efforts. Where it is appropriate, the Executive Council will refer policy matters to the Board of Regents or one of its committees for consideration.
The Executive Council serves in an advisory role to the President on policies and other college issues on which the President may request input or advice.
The Executive Council is charged with observing and upholding the tenets of academic freedom.
Scope
The Executive Council is a standing committee of the College. It makes and recommends policy and procedural changes to the President and advises the President as requested on other college issues. The Executive Council is responsible for the development and delivery of master plans and the strategic plan.
The President shall be the convening officer for the Executive Council and the President (or designee) will preside over the Executive Council which shall meet not less than once a month. Membership on the Executive Council shall be representative and be reviewed annually by the President at the beginning of each academic year.
The committee shall consist of:
- The President of the College
- Executive Vice President
- Vice President for Academic and Student Affairs
- Vice President for Business and Administrative Affairs
- Vice President of the Land Grant
- Staff Senate President
- Faculty Senate President
- Student Body Association President Committee members shall appoint a designee if they are unable to attend meetings.
Student and employee constituent organizations shall also appoint a non-voting member. The non-voting member shall participate in every formal activity of EC except the casting of votes. The non-voting member shall assume the responsibility of voting during a meeting in the absence of the Executive Council member.
A quorum shall consist of a simple majority of the voting committee membership.
Motions shall be passed by more than 50% of those present and voting.
The President as Chairperson or his/her designee presiding over the Executive Council as Chairperson in the absence of the President, will have the casting vote in the event of a tied vote.
The Executive Council meets year-round. Designated replacements may serve on the council during academic vacations.
Regular Meetings: Regular meetings shall be held on the first and third Wednesday of every month at 11:10 am.
Special Meetings: Special meetings may be called by the President as necessary.
Authority
Section 620.01 of the College General Administrative Policies
Section 620.01 of the General Administrative Policies provides for the establishment of the Executive Council, and standing committees. Prior to implementation of recommendations and proposals put forth by the standing committees a document outlining these recommendations and proposals shall be submitted to the Executive Council for recommendation to the President of the College.
College Standing Committees
The College Standing Committees shall be:
- Curriculum Committee
- Budget Committee
- Information Technology Committee
- Institutional Effectiveness Committee
- Human Resources Committee
- Plant and Facilities Committee
- Enrollment Management Committee
- Learning Environment and Academic Policy Committee
- Learning Support Committee
Role, Scope, and Authority of Standing Committees: The reporting authority (listed above) will be responsible for the initial annual convening of each standing committee (usually the first meeting in August) and shall be known for this purpose as the “convening officer”. In cases where the convening officer holds an elective position and has not yet been elected, the presiding officer from the previous year shall temporarily fulfill this function at the start of the academic year.
Prior to the initial annual meeting, the committee’s convening officer shall create (and/or solicit as appropriate) a role, scope, and authority document which will include: functions that the committee serves; specific actions the committee is authorized to take as delegated from the President, the administration, the convening authority; and specific charges and/or agenda items for the year. The RSA shall take into consideration the remedial actions listed by the committee effectiveness/assessment report produced by the committee at the end of the previous school year.
At the initial meeting, the committee is charged with reviewing, revising, and approving the role, scope, and authority document for each year and ratifying the membership for the year. The Role, Scope and Authority document should be made available to the reporting authority and submitted it to the Executive Council for approval. It is recommended that approved Role, Scope, and Authority documents be posted on the College website.
Each committee may specify its own meeting times, frequency of meetings, and procedures.
At the end of each school year, standing committees shall produce an assessment report which lists the activities completed by the committee in respect to their RSA, the activities not completed, reflects upon the effectiveness of the committee, and suggests remedial actions which may be taken in order for the committee to be more effective in the coming year. These suggestions and this report shall be taken into consideration in the formulation of the RSA for the next year.
Ad Hoc committees – Ad hoc committees and task forces may be appointed by the President, Executive level administrators, the constituent governance bodies, or standing committee chairs as needed to address specific issues. Ad hoc committees and task forces are to be temporary committees that operate for a limited period of time with a specific and limited charge. If not otherwise specified, all ad hoc committees and task forces expire on July 1st.
Minutes: Annually, each standing committee will select one of their members as a recording secretary to keep minutes. A copy of the minutes will be provided to the Executive Director of Institutional Integrity and Effectiveness and the Website Administrator. The Database and Web Developer will be responsible for posting standing committee minutes.
The Executive Council, the Standing Committees, the Faculty Senate, the Staff Senate and the Student Body Association may propose policies and procedures arising from their authorized mandates and their approved role, scope, and authority documents.
Standing Committees will submit proposed policies and procedures to the Executive Council.
At the end of each school year, the Executive Committee shall produce an assessment report which lists the activities completed by the Executive Committee in respect to its RSA: the activities both completed and not completed, a reflection upon the effectiveness of the committee, and suggestions for remedial actions which may be taken in order for the committee to be more effective in the coming year. These suggestions and this report shall be taken into consideration in the formulation of the RSA for the next year.
