Role

The Information Technology Committee (a) develops and revises information technology policies and plans on an annual basis, (b) suggests future information technology initiatives, (c) and formulates methods to better bring technology to students and employees at the College of the Marshall Islands. These roles are carried out by reviewing existing activities and suggesting college priorities; examining information technology resources in the Republic of the Marshall Islands and abroad; staying abreast of the latest technologies and how they relate to higher education; and engaging in discussions with other CMI Standing Committees, RMI offices and businesses in the information technology field, and other relevant entities.

Scope

The Information Technology Committee reports to the Director of Information Technology, who is also its convening officer. As a planning and advisory body, it has no decision-making authority. It presents its plans to the President via the Executive Council.

The Director of Information Technology is ex officio chair of the Information Technology Committee, a duty he may choose to delegate. He shall appoint a recording secretary to maintain records of meetings which are to be kept in the office of the Director of Information Technology, distributed to all members of the Committee, and posted on the College website. In the absence of the Director or his designee, the Committee shall elect a chair pro tempore.

The membership of the Information Technology Committee shall consist of seven members of the college community: the Director of Information Technology; two (2) faculty representatives; two (2) staff representatives; one (1) student representative; and one (1) representative from the college’s library.

Membership shall be selected by the appropriate group – i.e. the Staff Senate shall choose the two staff representatives, the Faculty Senate shall choose the two faculty representatives, the Student Body Association shall choose the student representative, and the Director of the Library shall choose the library representative.

The committee will meet at least monthly at a time convenient to the entire committee membership. The committee will provide monthly progress reports to the Executive Council.

Authority

The Information Technology Committee has authority to develop and revise college information technology policies and contingency (emergency) plans and to submit them to the Executive Council. The policies and plans are advisory documents, and are not binding until and unless approved in accordance with the Executive Council authority document.

The Information Technology Committee has authority to recommend specific institutional activities to improve the capacity of information technology resources and the distribution of those resources to college students and employees. These activities may include generating ideas for the expansion and growth of the information technology services, suggesting and researching the viability of new information technology initiatives, and other relevant research and planning activities related to information technology. The committee may recommend these activities, but it has no authority to order or implement them, unless specifically delegated.